Venue Sourcing

Source, evaluate, negotiate, secure, and manage event venues across locations, ensuring suitability, cost efficiency, functionality, and seamless delivery, at no cost to organisers.

The right venue, secured on the right terms

Finding the right venue is one of the most consequential decisions in delivering a successful event. Our complimentary venue finding service turns your brief into a structured search, drawing on decades of partnerships with leading venues nationwide.

Our market insight, understanding of venue capabilities and contract structures, and negotiation expertise help you secure the right venue on the right terms, without the supplier back-and-forth typically involved.

Venue sourcing at a glance

Alongside the search, negotiation, and contract process covered below, our venue sourcing service includes:

Accommodation Alignment: We ensure venue options are supported by suitable nearby accommodation, optimising attendee convenience and room block strategies.
Integrated Event Planning: We ensure venue selection aligns with accommodation, registration, and onsite delivery.
Venue Communications Handled: We manage all venue communications and follow-ups, reducing your administrative workload.

How it works

From brief to signed contract

Venue sourcing works best as a structured process rather than a stream of supplier emails. We manage each step with you, and you make the decisions.

You approve the shortlist, the inspections, and the final decision
We handle the venue conversations, follow-ups, and paperwork
No cost to organisers at any stage of the process

The full process typically runs alongside accommodation planning, so venue and room-block decisions support each other.

1
Brief
We start with your dates, audience size, format, budget, and the requirements the venue must meet.
2
Search and RFP
We approach suitable venues and manage a consistent request-for-proposal process on your behalf.
3
Comparison
You receive side-by-side comparisons of rates, capacities, inclusions, and commercial terms.
4
Site inspections
We coordinate visits and virtual tours so you can assess your shortlist with confidence.
5
Negotiation and contract
We negotiate the commercial terms and guide you through key contract considerations before you sign.

Questions

Common questions about venue sourcing

A few answers organisers usually want before getting in touch. You’ll find the full list on the FAQ page.

Yes. Many organisers engage us solely to find and secure a venue, at no cost to organisers and with no obligation to use our other services.

Earlier is usually better, particularly when venue availability, hotel capacity, or a detailed abstract program will influence your event. It gives your team more choice and allows enough time to configure, test, and communicate the attendee journey properly. If your timeline is already short, talk to us anyway. We’ll be realistic about what can be achieved and focus first on the areas that will make the greatest difference.

Your Event, Our Expertise. Let’s Talk

Our team is here to deliver tailored solutions that drive results. Contact us today and let’s embark on this journey together!

Get started Our Services

Venue Sourcing

The right venue, secured on the right terms

Venue sourcing at a glance

From brief to signed contract

Common questions about venue sourcing

Can we use venue sourcing on its own?

Can you source venues anywhere in Australia?

How early should we involve Ozaccom+?

Your Event, Our Expertise. Let’s Talk

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