Abstract Management

A seamless abstract management solution that integrates submissions, reviews, registration, and accommodation for effortless event planning.

Abstract management in step with your whole event

A strong program starts with a well-run call for abstracts. Our system carries submissions, peer review, and program coordination on one platform, connected to registration and accommodation so accepted presenters move from decision to attendance without repeating their details.

With over three decades of experience, we know no two abstract programs are the same. We configure each one around your committee's requirements and stay hands-on throughout: supporting authors through submission, assisting reviewers, and helping organisers shape the final program.

Abstract management at a glance

Alongside the submission, review, and presenter journey covered below, every abstract program includes:

Real-Time Submission Tracking & Reporting: Centralised dashboard with live status tracking, reviewer progress, scoring insights, and program development visibility.
Abstract Editing & Resubmission Control: Allow authors to update submissions, respond to reviewer feedback, and manage revisions within defined timelines.
File & Presentation Handling: Collect supporting documents, full papers, and presentation files, with secure storage and easy access for organisers and speakers.

Submissions

Abstract submission without the second-guessing

A call for abstracts sets the tone for the whole program. We configure the submission portal around your topics, presentation types, limits, and supporting files, so authors submit complete, comparable abstracts the first time.

Automated confirmations, status updates, and acceptance notifications keep authors informed, editing and resubmission windows follow your committee’s timelines, and our team answers author questions through deadline periods.

Peer review

Peer review workflows your committee can trust

Review is where the quality of the program is decided, and where committees usually feel the administrative weight. We configure single or multi-stage review around your scoring criteria, reviewer expertise, and conflict rules, including blind and double-blind formats.

Submissions are matched to reviewer expertise with conflicts declared and managed, reviewers see a clear queue and deadlines, and your committee sees progress, scores, and decisions in one place, with a clear record of how each submission moved through the process.

Presenter journey

From acceptance to presentation

Acceptance is the halfway point. Presenters still need to register, book accommodation, confirm requirements, and provide final materials on time. Because abstracts, registration, and accommodation can run as one connected journey, accepted authors move from decision to attendance without repeating their details across three separate systems.

Our team helps coordinate presenter requirements and program materials once submissions are accepted, so your committee's decisions carry through accurately to the published program.

Questions

Common questions about abstract management

A few answers organisers usually want before getting in touch. You’ll find the full list on the FAQ page.

Yes, within the timelines your committee sets. Our abstract management service can configure editing and resubmission windows so authors can correct details, respond to reviewer feedback, and upload revised files before the deadline. Changes stay in one place, so reviewers and organisers always see the current version, and our team supports authors directly through time-sensitive submission periods.

Reporting is shaped around the services you use and the decisions your team needs to make. This can include registration numbers, attendee changes, hotel pickup, submission and review progress, session attendance, and engagement insights. We agree the useful measures and reporting rhythm with you, so your team has timely information without being overwhelmed by data that does not support the event.

Your Event, Our Expertise. Let’s Talk

Our team is here to deliver tailored solutions that drive results. Contact us today and let’s embark on this journey together!

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Abstract Management

Abstract management in step with your whole event

Abstract management at a glance

Abstract submission without the second-guessing

Peer review workflows your committee can trust

From acceptance to presentation

Common questions about abstract management

Can authors update their abstracts after submission?

Who supports our attendees, authors, and reviewers?

What reporting and visibility will our team have?

Your Event, Our Expertise. Let’s Talk

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